Code of Conduct
06CodeofConduct.pdf
POIETO↻ living living
Professional standards, boundaries, and the five values. Signed at hire, renewed annually.
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DownloadEvery policy, form, training, and required notice you need — organized by who issues it. Download what you need, sign what needs signing, and keep what you need to reference.
This page serves as POIETO’s official electronic workplace notice board. All required federal and California workplace notices are available here. You have been directed to this page as part of your onboarding.
This is the recommended order — some steps may overlap depending on your role and start date. If something is out of sequence, just let Christine know.
Complete LiveScan. No participant contact before clearance is received.
Offer letter, IP agreement, Wage Notice, W-4 / DE 4, I-9, direct deposit. From POIETO or QuickBooks.
Work through every POIETO policy in the library below.
Annual Abuse Prevention Training before first participant contact.
Sign off on the policies and training you’ve received.
Collect the federal & state required notices and keep the forms on hand.
You’ll receive three things from POIETO. Here’s how they connect to the sequence above.
If anything here raises a question, concern, or challenge — say something.
We do our best to be compliant in everything, but compliance doesn’t mean one-size-fits-all. If a policy is confusing, if something doesn’t fit your situation, or if you have a perspective we should hear — speak to your Program Lead right away. Don’t wait for a formal moment.
When you reach out, please copy ginny@poieto.com and/or christine@poieto.com so the right people are in the loop from the start.
POIETO policies aren't frozen on adoption. They're versioned, reviewed on a set cadence (most annually, each June), and revised as the law, the program, and the people in it change — that's Living Governance & Consent in practice. Every card below carries the ↻ living living mark. When a document changes, everyone re-acknowledges the current version.
Professional standards, boundaries, and the five values. Signed at hire, renewed annually.
Zero tolerance, affection policy, outside contact, never-alone rule, victim reporting, allegation response.
Prevention, recognition, reporting, and the Designated Investigator structure. Re-signed on any update.
Harassment, discrimination & retaliation prevention. Distribute with the state CRD-185 fact sheet (see State).
Workplace safety program. Reviewed at onboarding; acknowledge receipt.
How LiveScan works, timing, and evaluation. Read so you know the process before clearance.
Required training — complete before any participant contact. Review the training guide, complete Darkness to Light online, and return your certificate. Renew annually.
The standardized same-day form. Keep on hand so any incident can be documented immediately.
Contacts, mandatory-reporting steps, HR, and wellbeing. Keep gated to staff — not for participant distribution.
Crisis, housing, food, safety, and legal resources for Makers. TAs hand this out and post it on site.
The participant-facing reporting section. Posted in program spaces and distributed to Makers.
Written plan required by Cal/OSHA for all California employers. Covers definitions, hazard assessment, preventive measures, reporting chain, violent incident log, training, and annual review.
Break time and private space for expressing milk — for up to 2 years after birth. Applies to all CA employers regardless of size. Distribute at hire and when an employee or their spouse is pregnant.
How POIETO responds when one Maker harms or threatens another — severity tiers, the minor/adult decision tree, and reporting layers. Distinct from the staff-misconduct framework; don't collapse the two.
Sign once to acknowledge all 17 policies and the required training. Fill in the form below and print, or download a blank PDF template.
Your role, pay rate, start date, and conditions of employment. Signed before your first day of work.
Covers confidentiality of POIETO methodology, curriculum, and participant information, and assignment of any IP created in the role.
Lists pay rate, overtime, payday, and employer info. Required by CA Labor Code at hire and on any change. Fill in, print two copies, both sign — one to employee, one in personnel file. POIETO company info pre-filled; complete employee fields per hire.
Federal (W-4) and California (DE 4) tax withholding elections. Completed through QuickBooks. Not applicable for F-1 OPT visa holders — confirm status with your POIETO contact.
Verify your right to work in the US. Completed in person with POIETO staff within 3 days of your start date. Bring acceptable ID documents.
Banking details for direct payroll deposit. Optional but recommended.
A contact person in case of emergency on-site. Kept confidential in your personnel file.
Day-to-day operational procedures — program delivery, site coordination, timekeeping, expense reimbursement, and staff protocols. Currently a draft pending attorney review.
POIETO’s workplace policies in one document — at-will employment, EEO, pay, breaks, sick leave, conduct, confidentiality, offboarding, and more. Currently a draft pending attorney review. Do not treat as operative policy until NP has signed off.
Your confirmed session schedule, any pre-noted dates you are unavailable, and the coverage process. Agreed in writing before the program begins.
“Know Your Rights,” minimum wage, job safety, polygraph, and veterans’ rights. Free printable versions on the DOL hub.
Employment eligibility verification (Form I-9), plus the "Right to Work" and E-Verify participation posters for in-person hires.
California Civil Rights Department free online course. 1 hour for non-supervisory employees, 2 hours supervisory. Required at 5+ employees — renew every 2 years. Certificate generated at completion.
The DIR poster set — minimum wage, wage order, paid sick leave, and related notices — free to download and print.
State-issued. Distributed to all new hires and goes out alongside the POIETO Harassment Policy.
The California new-hire pamphlets handed to every employee on hire: SDI (DE 2515), Paid Family Leave (DE 2511), workers' comp Time-of-Hire + DWC-1, victims' rights (DV/SA/stalking).
The OWS notice, published yearly with the current LA minimum wage, posted conspicuously at the worksite.
Right to take up to 12 weeks of unpaid, job-protected leave for serious health conditions, family care, or bonding with a new child. Distribute at hire.
“Know Your Rights” poster covering federal anti-discrimination protections: Title VII, Equal Pay Act, pregnancy discrimination, age, disability, and right to file an EEOC charge.
California workers’ rights: minimum wage, overtime, meal and rest breaks, sick leave, retaliation protections, and how to file a wage claim. Distribute at hire.
One signature covering every policy and the training. Fill it in below, then print or save as PDF for the personnel file.
By signing below, I confirm that I have received, read (or had read to me), and understood each POIETO INC document listed below, and that I agree to comply with them. I understand my mandatory-reporting obligations under California law. I understand I may ask questions about any of these documents at any time, and that signing this form does not waive any of my legal rights.
I understand that POIETO personnel are treated as mandated reporters. If I have reasonable suspicion of abuse or neglect, I report to DCFS (800-540-4000) and notify the Designated Investigator.
Not authored by POIETO. Complete independently online.
Stewards of Children online course. ~90 minutes.
California Civil Rights Department free online course. 1 hour non-supervisory, 2 hours supervisory. Every 2 years at 5+ employees.
Policies used directly at program sites with participants and partner staff. These are not POIETO-authored internal compliance docs — they are program-use policies for external contexts.
How participants use POIETO computers during sessions and the rules for the in-session chat. The fixed rules are set; the group writes the rest together each program.
Rules for how POIETO staff uses Google Chat with partner site staff for program coordination. Not a participant channel, not AI-related.
Strict no-restraint policy for all staff. Covers what is prohibited, what is permitted (de-escalation only), response to immediate physical danger, and reporting.
Personal phones on silent and out of sight during sessions. No photography of participants on personal devices, ever. Program computers for program use only.
No photographs or posts without documented consent. Three-level framework (work / hands+work / identifiable). Under 18 requires guardian consent. Under 13 never posted without guardian consent and program leadership approval.
Plain-language explanation of POIETO's data practices. Shared with participants at program start. Covers consent, anonymization, data rights, and age-specific rules.
The shared agreement for everyone in the program space. Covers how we treat each other, what doesn’t belong, data and consent rights, and how to report concerns. Post at site and distribute to Makers at first session.
Written by this room. Compared with AI. Kept as a living document. Covers how we treat each other, what we need to create and thrive, and how we know it’s working. Post at site — revisit together at Weeks 4 and 7. The group holds this, not the document.
Crisis, housing, food, safety, and legal resources for Makers. Hand this out and post it. This is theirs to keep.
The participant-facing reporting section. Posted in program spaces so Makers know how to report a concern.
POIETO’s own AI policies — for staff and internal operations. Separate from program-site policies above. Both require review with Christine before finalizing.
Covers approved tools in program contexts, data practices, consent gates, and what POIETO will and won’t do with AI in external-facing work. Document pending — review with Christine.
Covers approved tools for staff, data handling, attribution, Spark infrastructure use, and cloud AI consent gates. Document pending — review with Christine.